In this essay we are going to talk about the What Are The Benefits Of Reading PDF? PDF’s are very famous nowadays. It’s full form is Portable Document Format. It was standardized as ISO 32000. It was developed by Adobe in 1992 as a file format. It can be used to present documents, including texts and images. It is independent of application software, hardware, and operating systems.
PDF contains a wide variety of content like logical structuring elements, interactive elements, three dimensional objects and many more. It also has specifications for encryption and digital signatures, file attachments. PDFs are used worldwide for work, schools and any possible field. It is very useful and easy to store and present data. One can easily share data by sharing a pdf.
What Are The Benefits Of Reading PDF?
PDFs are now used worldwide and it comes with many benefits. It can be easily used in business or reading a book. Nowadays, people find PDFs much more convenient than carrying paper from one place to another. They are compact, easy to access, and save a great amount of time. There are many benefits of reading PDF. If you have any doubts or think PDFs are not a viable option then you can read these benefits.
So let’s get into the top 10 benefits of reading PDF-
1. It Is Easily Available
PDFs can be used anywhere. It is easy to have pdfs on your device rather than carrying files or books with you. Suppose if you are a reader, you can easily download PDFs of your favourite book. You will not need to carry heavy books from one place to another. You can easily share it with your friends. You don’t even need any bookmarks, because it will open from where you have left it.
It is also beneficial in conducting business, you don’t need to fax papers or files to your clients. You can just easily send a PDF.
2. Easy To Access
PDFs are very easy to use and make. If you are using PDFs for reading then you are in luck. You can easily find PDFs of anything you want to read, you can easily download it and you will get the right book within seconds. You are out somewhere you can download the PDF and read it. You are bored at home, you can download a PDF and read it. And it’s not even complicated. There are many sites which provide free e-books in the form of PDFs from where you can download it easily just with the help of your phone and internet.
It is also accessible on any type of device. You can use it on your phone, laptop, computer. Most digital devices support PDF which is a good thing.
3. Less Use of Resources
You don’t need any paper for PDFs. It saves tons of paper and many resources. Paper is being used less. They are hassle free too. You need space to store papers, books and files but by using PDFs you just need a few MBs in your phone. It’s that easy. It will also save you transportation cost because you don’t need to go and submit files, you can just easily send PDFs.
4. Don’t Need A Reading Light
Most of the benefits are for people who like to read at night. You will not need any reading light or a bedside table. It saves electricity and it’s easier than reading a hard copy. You can just turn on your phone or any device and start reading. You can read in peace without anyone telling you to switch off the lights. And we all hate that when someone disturbs while reading a good book? So PDFs save you from this too.
5. Format Remains The Same
PDFs are not only better from hard copy but they are also better from Microsoft Word, Google Docs and other applications. The format is maintained in PDF file. When you share it with someone it doesn’t get affected as compared to sharing other files. It saves us from confusion and embarrassment from our clients or colleagues. It is hassle free. It saves you from doubting yourself and questions popping in your mind what if the words are misplaced, or the data gets overlapped. It can also be printed out easily. So PDF files saves you from tension as your document will be presented exactly how you have layed it. Isn’t that a great thing?
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6. Used Worldwide
PDFs are so easy to use and access that they are used throughout the whole world by many people. It’s format is so easy to view and share, that people prefer PDFs. You can share the PDF with the person sitting behind you or can send it to someone in another country. It is just that easy and you will not be worried about data and format because it will remain the same wherever and however you share it. It is a safe choice as compared to other applications as it is trusted by people widely.
7. Password Protected PDFs
It is not only accessible for casual stuff, you can also use PDF files for sensitive information. These files can be protected by password if you don’t want any random person to open your PDF. Only the person with the password can open it. Sometimes you have some sensitive or important information or data which you don’t want everyone to read. You can secure it just by a password. As you know this benefit doesn’t come with hardcopy as they can be found by anyone. The information can be misused which is not suitable. So PDFs are a better option to save yourself from any fraud or mishandling of information.
PDFs are also one of the only applications which provides you the facility of E – Signature. If you need someone’s sign or if you want to add your own sign you can easily do it with the help of PDF. You don’t need to go to the person personally for their signature. You just need to send them a PDF file and you will receive the signature easily without any hassle.
8. Can Easily Add Non-Text Elements
PDFs support any type of non-text elements. You can easily add any image, links or data tables. It also helps you to present them nicely without letting pictures move. PDFs help you maintain visually-pleasing layouts. If you want to add a link to your site, you can easily do that which other applications don’t allow. Not only are they easy to add but they make your PDF look more catchy and presentable. You can add images to support your text, or data to support your statements. It will make it easy to read as reading all text can be a little bit boring. You can experiment and show your creativity by using non – text elements in PDF file
9. Can Be Compressed
If you have less storage in your device. You can easily compress a PDF file. This option is available for these types of files only. PDF format allows you to compress the file so that it doesn’t take up your whole storage. Compressing a PDF file is not even a complicated process. You just need an application to do that. Nowadays there are many options from which you can choose and easily compress your PDF within no time and free of cost. You don’t need space to store your hard copy and you certainly don’t need much space in your device also to store the PDF. Isn’t that wonderful?
10. Saves Cost
If you are starting your own business or you even like to read books, PDFs can save you a whole lot of money. For businesses it saves ink costs, printer costs, paper costs, electricity costs and also saves time. For E – readers, it saves a lot of money. As books are sometimes very costly and hard to carry. But you can read books easily with the help of a PDF file for free. Saving paper can also help in saving the environment. So why spend all that money when you can easily save it.
Use of PDF is growing day by day and they are in for long-haul. Investing in a PDF software is a great thing to do for the long run. New technology has been introduced very fast but it doesn’t seem to have an effect on PDFs. So you can say that PDFs are to stay for a long haul and are a much better and feasible option then hard copies.
It’s so widely used that even if a new application is introduced, it will take a long time to switch from PDF. You can see many benefits of reading PDF which makes it easier to switch from hard copy to PDF files. It is a more trusted option than any other applications.